Executive Assistant

Website YourCatalystSol Catalyst Solutions

Catalyst Solutions, LLC is currently looking for a qualified Executive Assistant with a distinguished portfolio of work to join us.

Overview: This position requires a person who is motivated to excel in a dynamic corporate office environment working with a driven executive. The employee will enhance the executive’s effectiveness by providing information management support and representing the executive to others.

Job Tasks:
· Act as representative and primary point of contact for executive with clients, teammates, and others
· Update and maintain executive’s schedule to include all meetings and commitments, and keep the executive informed of these commitments through agendas
· Anticipate and initiate planning and preparation for upcoming executive activities
· Understand and contribute to the executive’s daily tasks and operations
· Collect information and synthesize it into concise memos for the executive
· Coordinate and handle office services, records, personnel, office management, and other duties as they arise
· Facilitate and expedite daily business operations
· Respond promptly to emergent business queries and needs

Technical Tasks:
· Meet with personnel and clients on behalf of the executive
· Conduct research, compile data, and prepare reports for consideration by executive
· Prepare briefs and reports for the executive’s use
· Draft letters, emails, and other correspondence for approval by the executive
· Analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
· Plan/arrange meetings and appointments with company personnel and clients
· Attend meetings and compile and distribute minutes
· Answer phone calls, emails, and other forms of contact, take messages, and respond
· Make travel arrangements for office personnel as needed
· Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions
· Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software
· File and retrieve corporate documents, records, and reports

Work Activities:
· Meticulously maintain an up-to-date schedule and agenda
· Thoroughly document daily activities
· Think critically and make routine decisions in executive’s stead
· Effectively communicate information and ideas in written, visual, and oral presentations
· Develop constructive and cooperative working relationships with others, and maintain them over time
· Develop specific goals and plans to prioritize, organize, and accomplish work
· Regularly assist other team members and perform other work as assigned

Tools and Technology:
· Microsoft Office Suite software, including Word, Excel, and PowerPoint
· SharePoint
· Microsoft Project
· Telecommunications software including Skype, GoToMeeting, and equivalents
· Web based collaborative tools

Skills:
· Ability to adapt and learn something new overnight
· Exceptional interpersonal and networking skills
· Integrity and honesty
· Dependability
· Ability to sift through information and determine significance
· Punctuality and attention to detail
· Ability to manage multiple, concurrent assignments
· Ability to learn from constructive criticism in a quality focused environment
· Professional manner and strong work ethic
· Ability to manage work/track deadlines
· Ability to work successfully both independently and collaboratively
· The above list is intended to describe the general nature and level of work being performed by the position. It is not an exhaustive list of all responsibilities, duties, and skills required

Preferred Experience and Other Qualifications:
· Position requires someone with the drive, energy, upbeat attitude, and stamina to match a fast-paced team
· Willingness and ability to surge where and work load requires
· Ability to obtain a DoD security clearance required

Career Level: Entry Level/Early Career
Years of Experience: 0-2
Residence Location:U.S. Virginia
Citizenship: U.S.
Degree: Bachelor’s Degree

To apply for this job email your details to HR@catalystllc.co